Stop losing students to the school that answered first.
An AI admissions rep trained on your programs, start dates, financial aid basics and graduate outcomes. It answers every inquiry in seconds, day or night, qualifies the prospect and books the tour. Your reps spend their day with students who are ready to enroll.
Works on WhatsApp and your website. Answers in English and Spanish.
Same inquiry, two very different nights
Inquiry at 11:40 PM. Timeline to the next evening.
Your leads don't arrive between 9 and 5. Your team does.
Inquiries arrive after hours
Working adults look into programs at night and on weekends. By the time your office opens, they have already talked to two other schools.
Reps repeat the same basics
Program length, start dates, schedules, cost, FAFSA. Your best closers spend their mornings answering questions your catalog already answers.
Slow replies send students elsewhere
A prospect who waits until tomorrow goes cold. The school that answers first gets the tour, the interview and usually the start.
Speed to lead is the whole game
Schools that answer in minutes instead of hours enroll more students from the same leads.
more likely to connect when a lead is contacted within 5 minutes instead of 30.
Lead response study, InsideSalesaverage time for online schools to answer a web inquiry. Your prospect decides in minutes.
Online education audit, InsideSalesconversion gain at Lincoln Tech after cutting response time from 10 minutes to 2–3.
LeadSquared sessionbooked admissions calls at Thompson Career College, from the same 300+ monthly inquiries, after replies dropped from 1–2 days to under 60 seconds.
Builts.ai case studyWhat every prospect gets, and what your school gets back
The assistant handles the repetitive, after-hours, information part of every conversation. Your reps keep the part that closes.
Instant answers, 24/7
A reply in seconds at 10 PM or on Sunday.
Most inquiries arrive after office hours, and the first responder wins.
Program information
What each program covers, how long it takes, start dates and campus.
Reps stop repeating the same basics 30 times a day.
Qualification
Questions about diploma or GED, age, ID, entrance test, start date and program interest.
Only qualified prospects reach a rep.
Schedule fit
Asked whether they prefer day, evening, weekend, online or hybrid.
Each prospect lands in the right cohort and start date.
FAFSA basics
What FAFSA is, which documents to gather, your school code and next steps.
Fewer stalled files. Financial aid gets students who come prepared.
Career outcomes
The jobs graduates get, typical pay, placement rates and employers, from your published data.
This is what actually sells the program.
Objection handling
Honest answers on cost, time and balancing work with school.
The conversation stays alive instead of going cold.
Booking
Schedules a campus tour or a call with a rep.
Rep calendars fill with warm appointments.
Follow-up and reminders
Nudges about missing documents and upcoming appointments.
Higher show rates, fewer no-shows.
English and Spanish
Chats in the language the prospect writes in.
You reach Hispanic prospects and the families who help them decide.
Handoff to a human
A rep takes over with the full conversation summary.
The rep starts the call already knowing the student.
The assistant takes the first 80% of the conversation. Your reps spend their time on the 20% that closes: trust, motivation and the enrollment interview.
One conversation, from first question to booked interview
A sample chat with a demo school. Program details, aid information and outcomes come only from the school's own catalog and disclosures.
- Program infoLength, schedule and next start date.
- QualificationDiploma or GED, and when they want to start.
- Schedule fitEvening cohort while they keep their job.
- FAFSA basicsWhat to gather and the school code.
- OutcomesPlacement and pay, from published data.
- Booking and handoffInterview booked, rep gets the summary.
The same enrollments with a smaller admissions team
Keep humans where they matter and let the assistant cover the rest. Or keep your whole team and enroll more students. The calculator shows both.
| Team today | Team with the assistant | Reps freed | Payroll saved per year |
|---|---|---|---|
| 3 reps | 1 rep | 2 | $130K |
| 5 reps | 2 reps | 3 | $195K |
| 10 reps | 3 reps | 7 | $455K |
| 15 reps | 5 reps | 10 | $650K |
Assumes about $65,000 per rep per year, fully loaded. US admissions reps earn about $45K to $60K in base pay4, plus roughly 30% for payroll taxes, benefits and bonuses. Net savings subtract your EnrollPilot AI subscription.
It doesn't replace your admissions team. It removes the busywork.
Fewer reps handle more enrollments because every conversation they take is already qualified and summarized.
The assistant handles
- Every first reply, nights and weekends included
- Program details, schedules and start dates
- Qualification questions
- FAFSA basics and the document checklist
- Booking tours and interviews
- Reminders and follow-ups
Your reps keep
- The enrollment interview
- Campus tours
- Motivational and personal conversations
- Complex financial aid cases: verification, dependency overrides, packaging
- The final enrollment decision
Built for a regulated, careful industry
Career schools answer to accreditors and the Department of Education. The assistant is designed so you stay in control of every word it says.
Answers only from content you approve
Your catalog, disclosures and published outcomes data. It never invents salaries or placement rates, which protects you from misrepresentation complaints.
No promises on financial aid
It explains FAFSA basics and next steps. It never promises eligibility or award amounts.
Every conversation is logged
Your team can read and review any chat, at any time, with the full history.
Hands off to a human
When a prospect asks for a person, or a question goes beyond what it knows, a rep takes over with the full summary.
Opt-in and opt-out handled
Messaging follows consent rules for text and WhatsApp. Prospects can stop messages at any time.
Active hours you control
Run it 24/7, or only outside office hours so your team answers during the day.
Live in days, not a semester
Send us your materials
Catalog, program schedules, start dates, admissions requirements and outcomes disclosures. PDFs and links are fine.
We train it and you test it
You get a private link to chat with your assistant as if you were a prospect, and we adjust anything that doesn't sound like your school.
Go live
Connect your WhatsApp number and website, choose which rep gets each handoff, and start answering every inquiry in seconds.
Questions admissions directors ask us
Will it replace my reps?
No. It takes over first replies, repeat questions and booking, so your reps spend their time on interviews and closing. Many schools run the same enrollments with a smaller team. Others keep the team and enroll more.
What happens when it doesn't know an answer?
It says it will confirm with the team and hands the conversation to a rep with the full summary. It never guesses about programs, costs, aid or outcomes.
Does it speak Spanish?
Yes. It replies in the language the prospect writes in, English or Spanish, and your rep receives the summary in English.
Which channels does it work on?
WhatsApp and a chat on your website. Tell us if you need other channels and we'll share what's available for your school.
What does it cost?
A flat monthly subscription based on your inquiry volume, far below the cost of one admissions rep. Request a demo and we'll quote your school.
Does it connect to my CRM or SIS?
Every qualified lead can be sent to your team by email or pushed to your CRM through a webhook. Tell us which system you use during the demo.
See it answer questions about your own programs
Tell us your school and we'll set up a live demo trained on your catalog. You chat with it as a prospect would, before you decide anything.